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Board Talk

Being a NZOIA Board Member is a voluntary role. Board Members volunteer their time in the interests of the sector and NZOIA members. Check out what they are doing on behalf of NZOIA members below:

 

December 2017  |  Board Talk

The key topic on the agenda for the last Board meeting of the year, held on 1 December in Nelson, was membership growth and member support.  Sonya updated the Board on the work she has been doing  with the Board Advocacy and Membership Portfolio holders Cam, Matt and Noel on additional benefits that NZOIA could be offering members and initiatives to increase NZOIA’s membership.  We now have four organisations that have taken up NZOIA Affiliated membership and are receiving enquiries from others.
 
We considered a proposal from the NZ stand up paddle boarding organisation (NZSUP) to work with them to develop NZOIA SUP qualifications.  There are about 150 registered SUP instructors and 50 commercial SUP schools in NZ.  NZSUP are keen to offer a more rigorous instructor assessment process than they currently have, and see the NZOIA model as being able to provide that.  The Board decided to move forward with this, subject to NZSUP finding/providing funding to cover the costs. 
 
There was also a proposal from NZOIA member Toine Houtenbos for connecting with the international canyoning organisation ICOPro and developing an RCC process with them.  Toine will be working on this with support as needed from Penny and the NZOIA office.
 
Alignment between NZOIA and NZ Certificate outdoor recreation qualifications was again on the Board agenda, with Gill, Penny and Deb reporting on a meeting the previous day with Grant Davidson (SA CEO) and Maren Frerichs (SA General Manager Industry Engagement).  Penny and Deb are meeting again with Maren, before Xmas to finalise the process for a joint SA/NZOIA mountain bike assessment in March/April next year. 
 
So lots on the agenda, plus the regular financials, health and safety, business plan update, and TSC update.
  
Best wishes to you all from the Board for Xmas and New Year, and some great outdoor adventures.

Gill Wratt (Chair)     


November 2017   |    Board Talk

Following another excellent NZOIA Symposium at Rotoiti Lodge, the Board met in Nelson in mid October.  A key focus for the meeting was the alignment between NZOIA and NZ Certificate outdoor recreation qualifications – as discussed at the Symposium session with the Board.  We invited Skills Active CEO Grant Davidson and Industry Engagement GM Maren Frerichs for this topic, and had a constructive discussion with them, in particular around the new “Core” requirements for the NZ Certificate qualifications.  Working with SA on how the broader range of safety and management aspects of the Core can be aligned with the NZOIA awards and assessment processes will be a priority over the next few months.

Another key strategic initiative is membership growth.  Sonya is working with the Board Advocacy & Membership portfolio holders – Cam Walker, Matt Barker and Noel Saxon, on a number of initiatives including membership retention, member benefits, Affiliated and Associate memberships, and profiling in the adventure tourism, education and community sectors.

Following member feedback at the AGM, there have been some suggestions come forward on rewording the statement in the NZOIA Code of Ethical Practice on working in scope.  Jo Thompson will look further at these.  We will also be reminding members of what is in the CoEP.

Other agenda items were the regular financials, health and safety, business plan update, and TSC update. 

Gill Wratt - Chair

 


August 2017   |    Board Talk

Strategic planning for the next 3 years was the main focus of the Board meeting last month.  With Sport NZ funding now in place through until 1 July 2020, the Board is looking at what we think NZOIA should look like in 3 years time.

We identified three key questions/areas of focus:

  • Funding model – what can we expect in future grant funding and should we further review our membership/assessment/course fee model
  • Membership – what are the opportunities to further grow NZOIA’s membership and how do we capitalise on these
  • Alignment with NZ Certificate qualifications – recognising that NZOIA qualifications are valued in the “market place”, how to best to continue to make them available in the context of NZ Certificate developments, and where to with the alignment process with Skills Active.

We will run a session at the Symposium/AGM on these topics, but in the interim if you have views on NZOIA’s strategic directions you would like us to hear drop an email or pick up the phone to your elected Board members (contact details are on the website), or email the NZ Board at This e-mail address is being protected from spambots. You need JavaScript enabled to view it. "> This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Other agenda items were the regular financials, health and safety, business plan update, and TSC update, and review of the NZOIA Code of Ethical Practice for Outdoor Instructors.  Jo Thompson (Martindale) is leading the process for consideration of any revisions at the AGM so drop her a line if you have any views on that - This e-mail address is being protected from spambots. You need JavaScript enabled to view it. "> This e-mail address is being protected from spambots. You need JavaScript enabled to view it.  

Gill Wratt - Chair


May 2017   |    Board Talk

The best news for the April Board meeting was the success of our application for SportNZ funding for the next 3 years.  This guarantees $100k of grant funding per annum through until the financial year ending June 2020.  Well done Sonya and Deb who put a lot of work into the applications. We still need to keep growing NZOIA membership and will be making small increases in some course fees for the coming year.  It will also be the first year of the new $200 flat rate membership and registration fee, so we will have to see how that pans out.
 
We also had some success with an application for NZ Community Trust funding - $15k towards our Assessment and Membership Coordinator’s salary.
 
Other agenda items in addition to the regular financials, health and safety, business plan update, and TSC update, were the Skills Active/NZOIA partnership agreement, NZOIA strategic plan review, dealing with and learning from incidents and investigations, organisational membership, NZOIA Quarterly editorial committee and the NZOIA Code of Ethical Practice for Outdoor Instructors.
 
Skills Active/NZOIA partnership agreement
We are close to finalising the agreement, including how the two organisations work together on the next stage of SA outdoor qualifications so our alignment process works cost effectively for both organisations.
 
Dealing with and learning from incidents and investigations
Penny presented an outline of NZOIA processes for investigating incidents involving NZOIA members and sharing learning.  This outline is now on the member section of the website. In essence any serious incident on an NZOIA event is investigated by the TSC and reported to the Board, staff and assessors by the Operations Manager (Penny), with learnings shared with NZOIA members via the 4YA or Quarterly.  For a serious incident involving an NZOIA member or within NZOIA scope NZOIA expertise can be offered to Worksafe/Police/Coroner as appropriate and we will review the outcome of the investigation for any learnings for sharing with NZOIA members.   Alongside this NZOIA will offer support to any member involved in a serious incident.
 
Organisational membership for leader qualifications
This is now termed Affiliated Membership, and is now live – check out the criteria for this on the website and if you know of an organisation that could be interested drop a line to Pip Russell in the NZOIA office.
 
NZOIA Strategic Plan
With SportNZ funding confirmed for the next 3 year period, it is now time to review the NZOIA Strategic Plan and think about how we position for the period after June 2020.  Ben Corcoran and Cam Walker are taking a lead on this, so if you have any strong views about the future directions of NZOIA drop them a line or give them a bell.  It will be on the agenda for the next Board meeting on 7th July.
 
NZOIA Quarterly editorial committee
Jen Riley does a great job producing the Quarterly pretty much single handed.  The Board decided last year that she should be supported by an editorial committee.  A Terms of Reference for the committee was signed off at the Board meeting, and membership comprising a Board member as Chair (Matt Barker), NZOIA staff member (Sonya Sutherland), TSC Convenor (Tim Wills) and the Quarterly Editor (Jen Riley) agreed.  The Terms of Reference will be available on the members section of the website shortly.
 
NZOIA Code of Ethical Practice for Outdoor Instructors
This was signed off at the 2016 AGM and since then the Board has been discussing how it make it a “living document”.  Any new members will be required to agree to operate according to the Code as part of NZOIA’s Membership and Registration Terms and Conditions.  It will also be introduced at the beginning of NZOIA assessments.
 
It was agreed at the AGM that the Code should be reviewed annually as an AGM agenda topic.  If you have any burning issues with the document as signed off at the last AGM, Jo Thompson (Martindale) will look at revisions for the next AGM (24th September).


Gill Wratt - Chair

 
 
January 2017   |    Board Talk

The Board met pre Xmas on 8th December

Key agenda items in addition to the regular financials, health and safety, business plan update, and TSC update included Sport NZ funding application for 2017-2020, Skills Active/NZOIA partnership agreement, new qualifications, the WorkSafe Adventure Activity Regulations performance review report, dealing with and learning from incidents and investigations, NZOIA profiling opportunities, organisational membership for leader qualifications and logbook App possibilities.

Sport NZ funding applications

Sonya and Deb have been hard at work putting together a funding application.  It was submitted to meet the due date of 19 December and we should know the outcome by late March.  The good news is that provided we meet the broad funding criteria we are guaranteed at least 50% of our current funding for the next 3 years – that’s $50k per annum (current funding $100k per annum).  Thanks to those who filled out the Insights Survey – the responses provided really useful information on the reach of NZOIA qualified people into the community.  A recent survey completed by 12% of members show this sample instruct 63,000 individual participants pa. 91% surveyed work with young people 14-18yrs & 53% with 5-13yrs. 23% often work with Asian, 34% with Pasifika & 72% of participants were from urban areas. This potentially means a 500K+ participant reach pa across our membership”.

We’ve also submitted an application to NZ Community Trust towards the admin support costs for the NZOIA Instructor Training and Assessment Scheme, and for some website upgrade work.

Profiling NZOIA

We’ll continue to work with Last Word Writing Services to identify conference and publication opportunities to profile NZOIA and NZOIA qualified instructors and guides.  The latest profile article was an opinion piece in the Christchurch Press on 18th December (http://www.stuff.catalyst.net.nz/the-press/opinion/87672972/Skilled-outdoor-workforce-key-to-happy-and-safe-holidays)

New qualifications

Ongoing work on mountain biking, multi-sport and artificial whitewater course qualifications, and ensuring avalanche courses (BARM or equivalent) are available prior to next year’s Alpine 1 assessments.

Skills Active/NZOIA partnership agreement

Penny, Deb and I had a constructive meeting with Grant Davidson, Maren Frerichs and Matt Cowie in December to review the partnership agreement.  Benchmarking to qualifications that SA currently offer is now complete and about 30 NZOIA members have taken up the opportunity to qualify for the National Certificate qualification alongside their NZOIA qualification.  We talked through and agreed steps on how to make the process for future qualifications as seamless as possible.

Adventure Activity Regulations performance review

The NZRA Outdoor Sector Advocacy Manager, Sam Newton and Tourism Industry Association’s Rachael Moore have been following up with WorkSafe NZ on this review.  We have provided them with comment.  There has been very little feedback from members on the review report (it’s on the members section of the NZOIA website).  Remember if you do have comments on the review or the regulations more broadly – positive or negative, please email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. "> This e-mail address is being protected from spambots. You need JavaScript enabled to view it. ,

or talk to one of the Board members (contact info also on the website).   We can’t advocate for NZOIA members unless we know your views.

Dealing with and learning from incidents and investigations

This has been a topic of ongoing Board discussion over the last year.  There are a couple of articles on this topic coming up in the next Quarterly.  Deb and Penny were tasked by the Board to look further at documenting processes for investigating incidents involving NZOIA members and sharing learning.

Organisational membership for leader qualifications

Following from the adoption of this at the AGM, Penny has been working with Ultimate Hikes to fine tune the process.  Our new membership staff member Pip will be working on this while Penny is testing her repaired leg on the ski slopes of Japan. They will be finalising the criteria and making any necessary refinements to our systems when Penny is back in February.

Gill Wratt - Chair

 

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